REGISTRATOR OFISI

Kurbanov Khasanboy Asqarovich

Position: Head of Registrar Office

Phone: +998 91 475 01 56

Working hours:
Monday–Friday: 08:00 – 17:00
Saturday: 08:00 – 16:00

Utanov Zafar Muhammadovich

Position: Department Head

Phone: +998 88 580 78 80

Working hours:
Monday–Friday: 08:00 – 17:00
Saturday: 08:00 – 16:00

Sultonov Kudratbek Ismoilovich

Position: Department Head

Phone: +998 91 478 12 42

Working hours:
Monday–Friday: 08:00 – 17:00
Saturday: 08:00 – 16:00

About the Registrar’s Office

The Registrar’s Office was established on the basis of: Presidential Decree No. PQ-60 of December 24, 2021, “On Additional Measures to Ensure Academic and Organizational-Administrative Independence of State Higher Education Institutions”; Presidential Decree No. PQ-61 “On Measures to Grant Financial Independence to State Higher Education Institutions”; Resolution No. 824 of the Cabinet of Ministers of December 31, 2020, approving the Regulation “On the Procedure for Introducing the Credit-Module System into the Educational Process of Higher Education Institutions”; Minutes No. 32 of the Extended Videoconference Meeting held under the leadership of the President of the Republic of Uzbekistan on June 20, 2024; Joint Decision No. 24 dated July 9, 2024, of the “Project Office of Educational Sector Projects” and the Ministry of Higher Education, Science and Innovation of the Republic of Uzbekistan, “On the Establishment of a ‘Registrar’s Office’ in Higher Education Institutions”.

Student Service Functions

Providing information about class schedules
Assistance with submitting applications for course retakes
Providing information about current, midterm, and final assessments
Issuing call letters for students enrolled in distance and part-time programs
Issuing academic transcripts and academic certificates
Providing lists of exams
Support in submitting applications for readmission or transfer
Assistance in submitting online applications for a second degree
Assistance with online applications for admission to the master’s program
Creating and issuing student ID cards and residence confirmation documents
Issuing GPA certificates
Restoring passwords in the HEMIS information system
Assistance with obtaining medical insurance
Providing consultation on admission and transfer procedures
Support in preparing applications for rental subsidy programs
Providing information about various university services and resources
Identifying students with academic deficiencies and working with them
Assistance in submitting applications for hostel accommodation
Preparing documents for temporary registration of students living in university dormitories
Preparing and recommending documents for students living in rented accommodation to receive state compensation (50% of monthly rent, not exceeding half of the base calculated value)

Support for Scientific and Innovation Activities

Providing information about grants and competitions
Providing information about scientific conferences
Support in registering innovative ideas and startups
Informing students about prestigious scholarships and assisting with application procedures
Consulting on scientific projects
Assisting in joining the “Master–Apprentice School” program
Promoting university scientific conferences, seminars, and other academic events among students
Informing students about scientific circles and providing practical support
Assisting departments in completing grant application forms

International Relations and Academic Mobility Services

Issuing English-language study certificates
Providing information about various international grants and mobility programs
Electronic registration and assignment of courses for international students
Consulting students on studying abroad
Providing visa support services for international students
Issuing payment contracts for international students
Carrying out temporary registration services for international students in Uzbekistan
Consulting on international student admissions, accepting applications and required documents
Providing information about academic processes at the university to foreign students

Marketing, Internship Coordination, and Accounting Services:

Entering and retrieving information about graduate employment
Calculating and determining tuition contract fees
Establishing and approving retake fees for students with academic debts
Developing a comprehensive graduate information database
Preparing employment reports for graduates
Advising students on employment opportunities
Preparing and issuing all necessary documents related to graduate placement (official referral, committee decision, personal placement record)
Creating a database of potential employers and providing access to students

Statistical Data Management

Providing statistical data on students, resources, contracts, classes, and academic performance
Summarizing and analyzing statistics on student retention, expulsion, and academic leave
Summarizing statistics on students recommended for transfer or readmission
Providing statistical data upon requests from legal and physical persons
Maintaining statistical reports submitted by the university to the Statistics Agency
Monitoring the accuracy of statistical data entered into the HEMIS system

Coordination of the Educational Process

Participating in the development of curricula to ensure efficient student selection of elective courses
Forming academic groups
Organizing retake classes (creating groups, reviewing applications, preparing class and exam schedules)
Processing all student-related orders and directives
Assigning students to courses
Entering students into the system and assigning them to groups
Resolving disputes related to GPA calculations
Assigning groups to academic tutors
Awarding scholarships based on academic performance
Assigning courses to semesters according to curricula
Creating and editing academic plans
Forming the course database
Processing documentation for students repeating a year or returning from academic leave
Electronic registration of admitted students and course assignment
Preparing draft orders for graduation
Promoting students from one academic year to the next
Issuing orders related to student retention, expulsion, and academic leave
Creating and updating student databases
Transferring students from one semester to another
Processing graduation documentation
Monitoring student attendance through HEMIS, generating daily attendance reports, and tracking attendance by subjects
Issuing orders for students recommended for transfer or reinstatement

Student Record Management and Storage

Compiling and binding graduate files, registering them, and storing them until transfer to the archive
Uploading copies of orders related to name changes, academic leave, changes of specialization/faculty, retentions, and expulsions into the student database
Preparing all documents required for students expelled due to transfer to another higher education institution
Issuing documents of strict reporting (diploma blanks, academic certificates, diploma supplements, etc.)
Receiving, storing, and issuing strict-reporting blanks (diploma sheets, academic certificates, diploma supplements, etc.)
Regularly verifying the authenticity of issued diplomas through https://OTT.mehnat.uz and http://d-arxiv.edu.uz, and processing requests for duplicates of lost diplomas and supplements